UNIVERSITY ACCOUNTING SOFTWARE

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IT Works provides college and university accounting software solutions that supplement your general ledger system. We provide college and university accounting software solutions for your entire financial management team. IT Works provides college and university accounting software that operates as a stand alone system or interfaces with your existing general ledger. IT Works provides college and university accounting software solutions for financial management of personnel. IT Works provides comprehensive college and university accounting software solutions for managing your entire organization. IT Works has three college and university accounting software products designed to meet the cost accounting software and fund accounting software needs of organizations depending upon their size and complexity:

  • Department Manager accounting software for large and mid-size departments, divisions, centers, and schools at college and universities as well as research hospitals and research institutes.
  • College Administrator accounting software for large college as well as small and mid-size universities.
  • Department Accountant accounting software for research labs and small departments.

IT Works provides college and university accounting software solutions that supplement your general ledger system. At Information Technology Works, we recognize that college, university, research, and healthcare administrators operate in a complex and demanding financial environment. These administrators are often forced to use general ledger accounting systems that were originally designed for other business environments and are inadequate for their specific college and university fund accounting needs. At IT Works, we understand the unique needs of college and university financial administrators. We deliver affordable financial and managerial accounting software programs, fund accounting software, cost accounting software systems, and grant accounting software tools designed specifically for college, university, research and healthcare administrators.

At IT Works, our college and university accounting software solutions are designed for managing multiple fund types such as contracts, grants, gifts, endowments, trusts, clinical income, revolving funds, state funds, and more. We provide financial administrators with the ability to generate consolidated financial statements (combining both hard money and soft money) for managing their entire organization. Our college and university accounting software solutions integrate with your existing general ledger accounting system and are designed specifically for a wide range of users - financial managers, accountants, grant managers, and research faculty. Our modular design is scalable, powerful, affordable, and easy to use. Let us help you turn your general ledger system into a usable cost accounting or fund accounting software system.

IT Works provides college and university accounting software solutions for your entire financial management team. At Information Technology Works, we recognize that while the official financial records of a college or university are centrally controlled, the day to day financial, HR, and grant management is frequently controlled at the department or center level. And, in many cases, the financial management decisions are based on the directives of a Dean, Department Chairman, or Faculty Member. This keeps financial administrators balancing the needs of their faculty with the regulations of the institutions controller. Our college and university accounting software is designed specifically for this environment. Its modular design and scalability allows it to be implemented to meet the financial management needs of administrators at the department, center, school, college, or university level. Our implementation team works directly with your staff to configure our software to meet the needs of your entire financial management team. The end result provides both specialized report features for advanced financial administrators as well easy to use web based access for faculty.

Our college and university account software may be installed on an individual department basis or to service an entire college or university. And, depending on your financial accounting needs, our cost accounting software allows cost accounting codes to be designed for individual departments, centers, or faculty. A multi-tiered security system controls access to both college and university designated funds as well as funds defined by department, center and faculty level cost accounting software codes.

IT Works provides college and university accounting software that operates as a stand alone system or interfaces with your existing general ledger. Our accounting software can be implemented as a stand alone shadow system or integrated with your general ledger or ERP system. When implemented as a departmental accounting shadow software system, it provides easy to use data entry, reconciliation, and reporting functions.

When implemented as an electronically integrated module with your general ledger, our college and university accounting software provides data warehouse capability and puts advanced reporting functionality at your finger tips. Both our shadow accounting system and electronically integrated solutions provide supplemental information such as soft encumbrances, projections of employee salary information, and cost accounting information. Our cost accounting capability is often used for tracking special commitments such as faculty start-up funds and internally sponsored research. Both our shadow accounting system and electronically integrated solutions also provide fund accounting and managerial accounting functionality. Our multi-tiered security system allows multi-user access in both windows and internet environments.

Our college and university accounting software solutions are compatible with industry standard general ledger systems. They are designed for compatibility with college and university fund accounting systems, as well as accounting systems used by independent research institutes and research hospitals. All of our reports, display screens and functionality have been developed over the last 20 years at the request of central and department level accountants, administrators, and faculty from over 200 installations in the U.S. and Canada.

IT Works provides college and university accounting software solutions for financial management of personnel. At IT Works, we recognize that in most college's and university's budgets are heavily weighted in the areas of salaries and benefits. And it's the job of the administrator to help manage these costs. Our college and university accounting software solutions include both a personnel module and an accounting module for this purpose. The personnel module tracks human resource information such as employee salaries and their salary distributions (i.e. individual grants, state funds, gifts, contracts, clinical income, other hard money, etc.) from which they are paid from. The salary distribution information is used to generate various salary distribution reports, time and effort reports; reports that detect when employee salary sources are ending; and employee equity reports. The personnel module also integrates with our accounting module to project and encumber future salary and benefit costs for faculty, staff, post docs, students, and others.

The reports in our college and university accounting software include the encumbrances of the projected personnel costs when generating balances for individual or groups of funding sources. Our easy to read cost accounting, fund accounting, and grant accounting reports display the names, titles, effort, and salary commitments for employees paid on individual grants as well as other funding sources. Our college and university accounting software generate a wide range of report formats including numerous summary and specialized formats. These reports can be used to manage individual or groups of grants or research projects and can be used to compare projected commitments to actual payments. The end result is a state of the art college and university accounting software tool that makes it easier to keep your staff on payroll.

IT Works provides comprehensive college and university accounting software solutions for managing your entire organization. Our college and university accounting software is part of a software suite that includes modules for managing grants, assets (capital equipment), space and recharge centers (internal research facilities that bill for their services). The Grant Management module is a grant tracking software tool. It tracks pre- and post-award information such as total direct and indirect budgets, funding agencies, budget and project periods, investigator effort, compliance information, and more. The Asset Management module tracks equipment ownership, location, and other purchasing information. The Space module manages space ownership and usage information. Our Grant Management module links to our Space module to generate reports that evaluate the need for research space based on the grant funding of individual research faculty.

Our grant management software suite includes software for facility services or recharge center management. This module is designed for managing multiple recharge centers such as DNA Sequencing, Flow Cytometry, NMR Scanners, Confocal Microscopes, Tissue Procurement, Animal Histopathology, and others. Grant accounting and cost accounting software functions include billing and invoice generation, invoice aging reports, facility usage reports, and more. The facility module integrates with our accounting module to automate the interaction between your accounting staff and your re-charge center.

IT Works has three college and university accounting software products designed to meet the cost accounting software and fund accounting software needs of organizations depending upon their size and complexity:

Department Manager and College Administrator provide comprehensive department, center, college, and university level accounting software solutions. They include cost accounting, fund accounting, and grant accounting functionality as well as tools for meeting other management challenges faced by college and university financial administrators. Both of these modular software solutions feature multi-tiered security systems that include: Grants Management software, Grant, Research, Fund, and Cost Accounting software functions, Personnel Management, Space and Asset Management, and Recharge Center Management Modules. They are both available in professional and enterprise versions and can be electronically interfaced with your general ledger or ERP systems or used as a shadow accounting software system.

Department Accountant is designed for the detailed management of individual research projects and the financial management of small college or university departments. It includes the cost accounting, grant accounting, and fund accounting software functionality. Department Accountant is implemented as a shadow accounting software system.