IT Works Understands the Unique Needs of Department Administrators
Departmental and center administrators at large research intensive universities operate in a complex financial environment. These administrators are often forced to use ERP or general ledger accounting systems that were designed for their entire university and are inadequate for their specific research and financial management needs. At IT Works, we understand the unique needs of department and center administrators and deliver affordable solutions designed specifically for them.
Department Manager is our powerful financial, grant, and personnel management system designed for this environment. Its flexible, modular design is scalable and configurable to meet the needs of individual departments or centers and it easily integrates with internal university systems if needed. A comprehensive reporting system delivers easy to interpret financial data to both faculty and senior management. From simple grant balance statements to sophisticated reports that combine information from multiple modules, budget periods, or corporate entities; the expert analytical intelligence you need is always at your fingertips.
Department Manager Highlights
- Obtain better control of budgets and project expenditures
- Increase office efficiency
- Set quality control standards
- Provide flexible, easy to read reports to faculty and senior administrators
- Project and encumber personnel costs from multiple funding sources
- Combine data from multiple organizational units
- Generate consolidated reports from disparate corporate entities
- Manage special commitments and information unique to your department with user-defined coding systems
- Interface to central university financial systems
- Monitor your grant funding pipeline and sponsor reporting deadlines
- Track pending grant proposals, future personnel actions, and information for faculty evaluations
- Allow simultaneous access to multiple users
Multiple software modules are designed to aid in all areas of departmental administration including pre and post award grant management and tracking; financial management, budgeting, and accounting; personnel management; departmental research space and asset management; and recharge center/core facility management. These modules can be implemented independently or as an integrated system.
Pre and Post Award Grant Management and Tracking
The Department Manager Grant Module is a macro-level management system that organizes and tracks active and pending grants. It is designed for the day to day management organizations with a significant number of proposals and awards and provides reporting for department administrators, chairs, and faculty.
Financial Management, Budgeting and Accounting
The Department Manager Accounting Module is a powerful, managerial accounting and reporting system designed for department and center administrators managing multiple funding sources including sponsored research, state funds, clinical income, contracts, endowments, special commitments such as faculty startup funds, and more. It provides numerous reporting options for senior administration and includes an intuitive on-line banking style interface for departmental faculty. When combined with the Department Manager Personnel Module, a salary and benefit projection system encumbers personnel costs for individual or groups of employees and funding sources.
The Department Manager Personnel Module is a human resources system designed for university department and center management. It tracks demographic, appointment, and financial information for faculty, staff, post docs, students, etc. This module is usually implemented with the Department Manager Accounting module for projecting personnel costs and with the Grant and Space Management modules for generating reports for faculty evaluation.
Research Space and Asset Management
The Department Manager Space and Asset Management Module is designed to support the Department Manager Grant and Personnel Modules. It tracks room size, ownership, and usage information in order to create comprehensive faculty profiles and compare faculty based on ratios of grant funding and space allocation.
Recharge Center Billing and Management
The Department Manager Facility Management Module is designed for research units that operate various recharge centers (a.k.a. charge back centers, research service facilities, or core facilities). It facilitates billing and overall center management.
System Implementation and User Support
All IT Works Department Manager Solutions include implementation services, user training, and long-term customer support. Our implementation and training services are provided by an experienced project management team that has used our products in departments at highly acclaimed universities. Customized implementation and training plans provide individualized attention and are designed for a smooth transition to our solution. Long-term customer support includes help desk support, technical support, and product upgrades
Contact us for more information.