Essential Grant Information at Your Finger Tips

• Title and summary of research
• Proposal type (new, competitive renewal, continuation, no cost extension, etc.
• Award type (R01, K series, PPG, Title III, Training, etc.)
• Funding agency (sponsor), agency type (federal, state, etc.) and agency number
• Primary contractors (or pass through organizations) and subcontractors
• Submission and award dates
• CFDA number
• Budget and project periods
• Total direct and indirect (F&A) costs
• Indirect (F&A) cost rate and type (total direct, modified total direct, etc.)
• Senior staff including principal investigator, co-investigator, and others
• Investigator effort (by % and month)
• Department where housed
• Cost sharing, and more.

Pipeline Management

IT Works grant tracking solutions are designed to help monitor your grant pipeline. This includes tracking total amounts pending and awarded by sponsor, PI, organizational unit, and more. Questions such as: “How many pending proposals are due to start in the next six months?”, or “How many active grants are scheduled to end later this year?” are easily answered. And of course, these questions may be answered numerous ways such as by PI or departmental unit.

Committed Effort

Committed effort is tracked for senior staff for both active and pending projects and can be used to generate “Other Support Pages” or “Current and Pending Support” as required by federal funding agencies. Committed effort is available for display in numerous table reports that can be used to analyze effort by individual scientist or employee or organization wide. Committed Effort can also be used with our personnel management software and our effort certification software to compare actual effort with committed effort.

Report Due Dates

Our software tracks sponsor reporting deadlines (such as progress reports and financial reports) as well as other scheduled events, meetings, and phone calls. Reports are used to keep administrators informed of report due dates and an historical record of their completion.

Document Management and Storage

IT Works grant tracking solutions manage stored documents, i.e. it functions as an electronic file cabinet. Multiple documents, such as the original proposal, the notice of award, funding authority notifications, budget forms, routing sheets, agency progress and financial reports, etc. can be stored. Once stored, they are easily accessed by searching for the grant and then pressing a display button to access the document.

Compliance Tracking

Research Space Management

IT Works grant tracking software also manages the space where the research is conducted. Space can be managed from two perspectives: by its physical characteristics (i.e. wet lab, conference room, office, etc.) and by the type of activity performed in the space (i.e. research, administration, teaching, etc.). Grants are linked to space in order to track research dollars per square foot of research space by individual scientist or department. Space utilization reports also provide information to aid in indirect cost calculations.

Additional Functionality

• Specialized Reports for NCI Cancer Centers
• Tracking Research Publications
• User Defined Coding Systems
• Generation of Annual Reports