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Feature of the Month - August 2011
Archiving Personnel Records
Employees leave organizations for multiple reasons. To prevent data overload, you can now archive old and/or terminated employee records. Archiving allows you to free up space in the module to make the application run more efficiently and be able to concentrate only on current data. IT Works has added Archiving as a feature in the Personnel Module.
Note: Archiving an employee record prior to the termination of the grant may affect how salaries are projected and encumbered in the Accounting module. This is often occurs when projections are encumbered for the entire budget or project period, and then liquidated when expenses are posted. However, this is not the case when a "moving" encumbrance is used because the amount is re-calculated each pay period.
To avoid such problems, make sure that all grant or sponsored research accounts that are used to pay the employee have been terminated prior to archiving the record. Learn more...