Department Managertm

Clinical Research Unit Protocol Billing System

Clinical Trial Billing

  • Protocol and Protocol Visit Definition
  • Definition of Services provided by various hospitals and/or CRU locations
  • Definition of Billing Rates for services provided
  • Creating Budgets for Pending Protocols
  • Generating Invoices by Multiple Formats
  • Tracking Internal Subsidies
  • Generating CRU / Protocol Office Management Reports
  • Electronic submission of invoices to industry general ledger systems
  • An overview of implementation procedures

Overview

The Facility Management Module may be configured to operate as a Clinical Trial; Clinical Research Unit (CRU); or Protocol Billing Software System. This Protocol Billing System configuration tracks the information required to generate invoices for services provided on patient visits as defined by an IRB approved protocol or Clinical Trial. Invoices are be generated by principal investigator and can be split to account for internal subsidies if necessary. The Protocol Billing System is designed to consolidate invoicing information from multiple hospitals or clinical facilities with different billing rates. Individual protocols may be setup to receive services from multiple hospitals as well. The resulting invoices may consolidate the services from the different hospitals if necessary.

The Protocol Billing Software System tracks protocol information from start to finish. Individual visits, each comprised of a group of unique services may be defined for each protocol. Examples of services include:

  • Direct Patient Care
  • Indirect Patient Care
  • Nursing services
  • Indirect Nursing Services
  • Specimen processing
  • Initial administrative services
  • Continuing administrative services
  • Data processing management
  • Seep technologists
  • Electronic specialist
  • Special dietary
  • Nutritionist
  • Facility inpatient
  • Facility outpatient
  • Medical supplies
  • Sleep lab supplies
  • Spirometry
  • EKG
  • Pupillometer
  • Ultrasound
  • Colposopy
  • Routine Equipment Usage
  • Bodex
  • Gait-rite
  • Grass stimulator
  • etc.

    • The Protocol Billing Software may be used to develop budgets for each protocol. It tracks the target number of patients budgeted by protocol visit and hospital, and allows for billing rates to be locked for individual protocols or modified according standard business procedures (such as by fiscal year or protocol / clinical trial budget period).

    The Protocol Billing Software includes features for:

    In addition, the Protocol Billing Software includes a multi-tiered security system that allows access to be controlled by hospital / CRU location. Complete integration with IT Works Accounting and Grant Modules is also provided.